> ## Documentation Index
> Fetch the complete documentation index at: https://docs.book2befit.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Spaces & Zones

> Manage the rooms, studios, and equipment inside your locations.

**Spaces & Zones** is where you manage the physical areas within your locations: rooms, studios, outdoor areas, and more. You'll find it in the sidebar under **Spaces & Zones**.

Each space has its own capacity limit that sessions cannot exceed, keeping you from ever accidentally overbooking a room.

## Creating a space

Click **Add space** in the top right.

| Field    | Required | Description                                                                                      |
| -------- | -------- | ------------------------------------------------------------------------------------------------ |
| Name     | ✓        | Display name shown when creating sessions (e.g. "Studio A", "Spin Room")                         |
| Capacity | ✓        | Maximum number of people. Sessions linked to this space cannot exceed this number.               |
| Type     | ✓        | The kind of space: room, studio, spa, pool, gym, sauna, massage, court, field, outdoor, and more |
| Location | ✓        | Which location this space belongs to                                                             |

Click **Create space** to save. The space is now available when creating a session.

## Editing a space

Select a space from the list on the left. The detail panel has two tabs: **Details** and **Equipment**.

On the **Details** tab, you can update:

* Name, capacity, type, and location

**Settings:**

| Toggle            | Description                                                  |
| ----------------- | ------------------------------------------------------------ |
| Active            | When off, the space is hidden from the session creation form |
| Exclusive booking | Only one session can use this space at a time                |

Click **Save Changes** to apply.

## Maintenance mode

In the **Details** tab, there is a **Maintenance** section. Toggle **Under maintenance** on to block new sessions from being assigned to this space.

When maintenance mode is on, you can also set:

* **Start date & time** — when maintenance begins
* **End date & time** — when maintenance ends
* **Maintenance notes** — describe what is being maintained

Spaces under maintenance on a session's date are hidden from the space selector in the session form.

## Duplicating a space

Select a space and click **Duplicate**. This creates a copy with "(Copy)" appended to the name, set to **Inactive** so it doesn't appear immediately.

## Deleting a space

Select a space and click **Delete** in the header, then confirm. This is permanent.

## Capacity enforcement

When creating or editing a session, if you pick a space that has a capacity set, you cannot set the session capacity higher than the space allows. This prevents overbooking at the room level automatically.

## Equipment

The **Equipment** tab (inside each space) lets you track the inventory of gear in that space — useful for maintenance scheduling, insurance records, and knowing what's available at a glance.

### Adding equipment

Select a space, open the **Equipment** tab, and click **Add equipment**.

| Field            | Description                                                      |
| ---------------- | ---------------------------------------------------------------- |
| Name             | Equipment name (e.g. "Reformer 1", "Spin Bike 3")                |
| Status           | Available · In Use · Maintenance · Out of Order                  |
| Serial number    | Optional, for warranty or insurance records                      |
| Purchase date    | Optional                                                         |
| Last maintenance | Date of last maintenance                                         |
| Next maintenance | Date of next scheduled maintenance — shown in the equipment list |
| Description      | Optional description of the item                                 |
| Notes            | Internal notes (e.g. repair history, servicing instructions)     |

Click **Add** to save.

### Editing equipment

Click any equipment row to open the edit form. Make changes and click **Update**.

### Removing equipment

Click the **Remove** button on any equipment row. This is immediate and cannot be undone.

### Managing equipment status

Keep statuses up to date as things change. For example, set a bike to **Maintenance** when it's being serviced. Your team always has a live view of what's available in each space.

<Accordion title="Is equipment shown to clients?">
  No. Equipment is internal only. Clients never see equipment details on the public booking page.
</Accordion>

<Accordion title="Can I track equipment across multiple locations?">
  Yes. Equipment is linked to a space, and each space belongs to a location. Use the space selector on the left to switch between spaces and see their equipment.
</Accordion>