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Sessions are the building blocks of your schedule. Each session is a single bookable class or appointment tied to an activity, a location, a time, and optionally a coach.

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Creating a session

Go to Sessions and click Add session. A panel opens with three tabs at the top — choose the mode before filling in the form:
  • Single — one session on a specific date
  • Bulk — multiple individual sessions across different dates in one go
  • Recurring — a repeating schedule generated automatically (Business+ required)

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Single session fields

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Bulk sessions

Bulk mode lets you pick multiple dates manually and create one session per date in a single action. All sessions share the same activity, location, coach, capacity, and pricing settings.

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Recurring sessions

Recurring sessions require the Business plan or above. See Plan Tiers.
Recurring mode generates a repeating schedule automatically. Fields specific to this mode: When Private session is toggled on, the session is hidden from your public booking page. The detail panel shows the invite link — share it directly with the clients you want to invite. From the detail panel you can:
  • Copy invite link — copies the URL to your clipboard
  • Regenerate invite link — invalidates the current link and creates a new one (useful if a link was shared with the wrong person)

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Managing sessions

Click any session row to open the detail panel.
  • Edit — change any field on the session, including flipping it between public and private
  • Duplicate — creates a copy of the session scheduled 7 days later
  • Delete — permanently removes the session. Select multiple sessions with the checkboxes and click Delete in the bulk action bar to remove several at once.
To cancel a session without deleting it, change its status to Cancelled in the edit form. Existing bookings are notified by email.

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Recurring schedules

Recurring sessions are linked to a schedule. Individual sessions in a recurring series can be edited the same way as any other session — the change applies only to that session, not the entire series. To remove the entire series, delete each session individually or use the checkbox bulk select.

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Waitlists

When a session is full, clients can join the waitlist instead of being turned away.
  • Expand a session and view the Waitlist tab to see who is waiting.
  • When a spot opens, the first person on the waitlist is promoted automatically.
  • The promoted client receives an email that a spot is available and must confirm the booking.
  • For free sessions, the booking is confirmed immediately. For paid sessions, the client must complete payment to secure the spot.
Use the toolbar to narrow the session list: Use the search bar to find sessions by name.

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Role permissions

Yes, but it must be enabled first. Go to Settings → Organization and toggle Allow coaches to create sessions on. Coaches can create sessions but cannot delete them.
Existing bookings are marked as cancelled and clients are notified by email. If you have Stripe connected with Auto-refund on cancellation enabled (configured per location under Locations), refunds are issued automatically.
Yes. Editing a session in a recurring series only changes that individual session. The other sessions in the series are not affected.