Creating a space
Click Add space in the top right.| Field | Required | Description |
|---|---|---|
| Name | ✓ | Display name shown when creating sessions (e.g. “Studio A”, “Spin Room”) |
| Capacity | ✓ | Maximum number of people. Sessions linked to this space cannot exceed this number. |
| Type | ✓ | The kind of space: room, studio, spa, pool, gym, sauna, massage, court, field, outdoor, and more |
| Location | ✓ | Which location this space belongs to |
Editing a space
Select a space from the list on the left. The detail panel has two tabs: Details and Equipment. On the Details tab, you can update:- Name, capacity, type, and location
| Toggle | Description |
|---|---|
| Active | When off, the space is hidden from the session creation form |
| Exclusive booking | Only one session can use this space at a time |
Maintenance mode
In the Details tab, there is a Maintenance section. Toggle Under maintenance on to block new sessions from being assigned to this space. When maintenance mode is on, you can also set:- Start date & time — when maintenance begins
- End date & time — when maintenance ends
- Maintenance notes — describe what is being maintained
Duplicating a space
Select a space and click Duplicate. This creates a copy with “(Copy)” appended to the name, set to Inactive so it doesn’t appear immediately.Deleting a space
Select a space and click Delete in the header, then confirm. This is permanent.Capacity enforcement
When creating or editing a session, if you pick a space that has a capacity set, you cannot set the session capacity higher than the space allows. This prevents overbooking at the room level automatically.Equipment
The Equipment tab (inside each space) lets you track the inventory of gear in that space — useful for maintenance scheduling, insurance records, and knowing what’s available at a glance.Adding equipment
Select a space, open the Equipment tab, and click Add equipment.| Field | Description |
|---|---|
| Name | Equipment name (e.g. “Reformer 1”, “Spin Bike 3”) |
| Status | Available · In Use · Maintenance · Out of Order |
| Serial number | Optional, for warranty or insurance records |
| Purchase date | Optional |
| Last maintenance | Date of last maintenance |
| Next maintenance | Date of next scheduled maintenance — shown in the equipment list |
| Description | Optional description of the item |
| Notes | Internal notes (e.g. repair history, servicing instructions) |
Editing equipment
Click any equipment row to open the edit form. Make changes and click Update.Removing equipment
Click the Remove button on any equipment row. This is immediate and cannot be undone.Managing equipment status
Keep statuses up to date as things change. For example, set a bike to Maintenance when it’s being serviced. Your team always has a live view of what’s available in each space.Is equipment shown to clients?
Is equipment shown to clients?
No. Equipment is internal only. Clients never see equipment details on the public booking page.
Can I track equipment across multiple locations?
Can I track equipment across multiple locations?
Yes. Equipment is linked to a space, and each space belongs to a location. Use the space selector on the left to switch between spaces and see their equipment.