Spaces are the rooms or areas within a location (e.g. Studio A, Spin Room, Treatment Room). Equipment is the inventory tracked within those spaces.Documentation Index
Fetch the complete documentation index at: https://docs.book2befit.com/llms.txt
Use this file to discover all available pages before exploring further.
Spaces
Creating a space
Go to Spaces and click + Add Space.| Field | Description |
|---|---|
| Name | Display name (e.g. “Studio A”, “Spin Room”) |
| Description | Optional — helps coaches identify the space |
| Capacity | Maximum number of people. Session capacity cannot exceed this. |
| Location | Which location this space belongs to |
| Status | Active or Inactive |
Capacity enforcement
When creating or editing a session, if you select a space with a capacity limit, you cannot set the session capacity higher than the space’s capacity. This prevents overbooking at the room level.Editing a space
Expand a space row and edit the capacity or other fields inline. Click Save. Capacity changes apply to future sessions only — existing sessions are not retroactively adjusted.Duplicating a space
Use the Duplicate action to quickly create a copy of a space with the same settings. Useful when adding multiple similar rooms.Deactivating a space
Set a space’s status to Inactive to remove it from the session creation form. Existing sessions in that space are not affected.Equipment
Equipment tracking lets you keep an inventory of the gear in each space — useful for maintenance scheduling, insurance, and asset tracking.Adding equipment
Go to Equipment (under the Spaces section) and click + Add Equipment.| Field | Description |
|---|---|
| Name | Equipment name (e.g. “Reformer 1”, “Spin Bike 3”) |
| Serial number | Optional — for warranty or insurance records |
| Space | Which space it lives in |
| Status | Available · In Use · Maintenance · Retired |
| Purchase date | Optional |
| Notes | Internal notes (e.g. last service date) |
Managing equipment status
Update equipment status as needed — e.g. set a bike to Maintenance when it’s being serviced. This gives your team a live view of what’s available in each room.Is equipment shown to clients?
Is equipment shown to clients?
No — equipment is internal only. Clients never see equipment details on the public booking page.
Can I track equipment across multiple locations?
Can I track equipment across multiple locations?
Equipment is always linked to a space, and each space belongs to a location. Filter your equipment list by location to see what’s in each studio.